Dear Interested Vendors,

I would like to invite you to submit the application on the ASUCI Vendor Fair website for our upcoming Vendor Fairs in 2021-2022!

**PLEASE NOTE THERE ARE POLICY CHANGES FOR THE VENDOR FAIR: Vendor Fair Policy.

We will be accepting applications, screening them, and selecting vendors to participate in our Vendor Fair at various times throughout the year.

Our selections will be based on, but limited to, the desirability of items (both hand-crafted and manufactured), originality of the product(s), price-point of items, student feedback, customer service policies, retention, and timeliness/deadline meeting of application. Along with photos of your products (not optional), feel free to include samples of your merchandise with your application. Please note that as the above criteria will be used as a guideline for selection, all vendors are invited to participate at the sole discretion of ASUCI.

We have a variety of booth spaces available, including 10’ x 10’, 10’ x 20’, and 10’ x 30’. Requests for larger spaces must be submitted to the Vendor Fair Coordinator at vendorfair@asuci.uci.edu as well as noted on the application due to availability. Subletting or sharing of booth space(s) amongst vendors is prohibited; one application per assigned space(s) only.

Please submit your application online after reading through the updated Vendor Fair Policy. The application must be received in our offices prior to all given deadlines along with ALL DOCUMENTS. If we do not receive ALL materials by the application deadline, you will not be able to participate in the Vendor Fair.  ALL PAYMENTS must be received two weeks prior to the beginning of the Vendor Fair or the vendor will not be allowed to participate and space will be cancelled, no exceptions will be made. Invoices will be emailed automatically after pre-approval or within one week of application closures. Payment will not be accepted during the week of Vendor Fair. The ONLY acceptable form of payment is credit card and invoice for payment will be sent via Square. A receipt will be sent to you after the transaction has been taken. No other forms of payment are acceptable, no exceptions.  PARKING MUST BE PURCHASED THROUGH UCI TDS AND IS THE RESPONSIBILITY OF THE VENDOR. Please visit the following link to purchase your weekly pass: https://apps.parking.uci.edu/parkbyplate/s/vehicle.cfm

If you have any questions or need additional information, please e-mail at vendorfair@asuci.uci.edu.

2021-2022 Vendor Fair team

UCI students are the primary customers for our Vendor Fairs. Fairs are held once to twice each Quarter, Monday through Friday, with some being themed.
The 2021-2022 dates are:

VENDOR FAIR DATESAPPLICATION DUE BYPAYMENT DUE BY
Nov 29, 2021 – Dec 3, 2021Nov 1, 2021Nov 15, 2021
Feb 7-11, 2022Jan 10, 2022Dec 27, 2021
May 2-6 2022Apr 4, 2022Mar 21, 2021

IF APPLICATIONS ARE NOT RECEIVED BY DUE DATE, APPLICATIONS WILL NOT BE ACCEPTED AND WILL BE CLOSED

Contact Information/Questions:

2021-2022 Vendor Fair team
vendorfair@asuci.uci.edu

If you are a food/beverage/concessions vendor: You MUST BE cleared through UCI Dining for further consideration. Please review Vendor Food Requirements for more information. The process can take up to 8 weeks to process and will be approved for 1 year.

RATES AND ADDITIONAL CHARGES:

All rates are good for the entire week, Monday through Friday. Please thoroughly review our Vendor Fair Policy for additional information.

10’ x 10’$350
10’ x 20’$475
10’ x 30’$700
10’ x 40’$750
10’ x 50’$800
10’ x 10’ – UCI Student Only (restrictions apply)$250

Any booth size above a 10’ x 30’ are limited and NOT guaranteed; first-come, first-serve. Max booth size is 10’ x 50’.

EQUIPMENT

To receive pre-register pricing, you may request equipment up to 2 weeks prior to the Vendor Fair. All requests thereafter and up to the Wednesday prior to the Vendor Fair are not guaranteed to be fulfilled and a late register pricing will apply. Requests made the week of the Vendor Fair will be subjected to an additional $25.00 fee. All rates are weekly fees and equipment will be removed daily and re-set the next day. Prices are subject to change as well as policies for equipment rental from the third-party vendor.

EquipmentPre-Register CostLate Register Cost
Table and 2 Chairs$50.00$100.00
Additional Chairs (each)$5.00$10.00
TO ORDER THE WEEK OF THE VENDOR FAIR, PLEASE CALL 949-351-7736 OR VISIT THE STUDENT CENTER AND EVENT SERVICES OFFICE DIRECTLY. ASUCI WILL NOT BE ABLE TO ACCOMMODATE WEEK–OF REQUESTS.

**PRICES SUBJECT TO CHANGE**

SELECTION CRITERIA:

Vendor Fairs are for vendors who have a California Seller’s Permit, commercial liability insurance, and/or Health Permit. Special consideration will be taken for food/beverage/concession vendors as a case-by-case only; these vendors will be STRICTLY limited to participation. Please review the Vendor Fair Policy for more information. Vendors are invited to participate in the Vendor Fair at the sole discretion of ASUCI.

The criteria for selection of vendors include, but are not limited to:

  • Desirability of the items or product
  • Originality of the items or product
  • Past performance during previous Vendor Fairs
  • Price point of items
  • Number of vendors selling similar items
  • Student feedback
  • Timeliness of application

DIRECTIONS AND PARKING:

  • PARKING MUST BE PURCHASED THROUGH UCI TDS AND IS THE RESPONSIBILITY OF THE VENDOR. Please visit the following link to purchase your weekly pass:  https://apps.parking.uci.edu/parkbyplate/s/vehicle.cfm
  • Parking is not included in the price of the booth, but as an additional fee.
  • The Student Center Parking Structure and Lot 1 are the closest areas for vendor parking. Please see Parking for a map of lots.
  • Map of UCI Main Campus.

BOOTH SPACE MAP

Booth spaces are NOT guaranteed and can ONLY be requested.

    • ASUCI and the Vendor Fair will do its best to accommodate requests, but cannot guarantee requested spaces.
    • ASUCI reserves the right to change booth spaces at their own discretion as well as place vendors in specified booths.
    • Spacing is not guaranteed until the first day of the Vendor Fair.
    • Vendors may not move spaces during the Fair unless given permission to by ASUCI and the Student Center & Event Services.

MAILING LIST:

If you would like to be added to the ASUCI Vendor Fair e-mailing list, please send us an e-mail with your:

  • Name
  • E-mail Address
  • Phone Number
  • Product Description

This form is currently closed for submissions.

Seller’s Permit

The ASUCI Vendor Fair follows strict policies that are expected to be upheld by participating vendors. Each vendor is required to have a valid sellers permit/business license before applying to become an on campus vendor.

There are many options possible in obtaining a permit online. The links below will direct you to the appropriate sites in obtaining a sellers permit. If you have any questions please do not hesitate to give our office a call or email.

Good luck with your future endeavors!

Please see the following link for information on obtaining a business license.

https://www.cdtfa.ca.gov/taxes-and-fees/faqseller.htm

Vendor Insurance

Event Liability

All vendors will now be required to hold Tenant User Event Liability Insurance or overall Liability Insurance. If you currently have such insurance, please review your policy to ensure that it matches the requirement for Tenant User Event Liability Insurance that is now required  by the University. Click here for more information.

    • Go to Apply Online and complete the information as requested once clicking on the link
    • You are considered a ‘Vendor-Exhibitor’ at a ‘Vendor/Exhibitor’ event, taking place on Ring Mall, with no alcohol or Garagekeeper needed.
    • You may already have your own insurance companies, so Marsh is an alternative option for you should you not already have insurance or are unable to obtain the required insurance from your own provider.
    •  If you currently have such insurance, please be sure to review your current policy to ensure that it matches the requirement for Tenant User Event Liability Insurance that is now required to have by the University below. Depending on the activity of the vendor or selling item, the University may request additional coverage.

Requirements

The University requires the below stipulations for ALL vendors at minimum:

COMMERCIAL GENERAL LIABILITY

$1,000,000               Each Occurrence
$2,000,000               General Aggregate (for comprehensive general liability and property damage covering activities for general use of University Properties)
$2,000,000               Products Completed Operations
$1,000.000               Personal & Advertising Injury
$100,000                   Fire Damage (any one fire)
$5,000                       Medical Expense (any one person) 

COMMERCIAL AUTO LIABILITY*

$1,000,000               Combined Single Limit

ONLY those vendors whom have included the Commercial Auto Liability $1MM Combined Single Limit minimum into their Certificate of Insurance are allowed to drive onto University property. Otherwise, vendors must park in the parking structure/lot and cart/walk items to the Vendor Fair location. If at any point during the Fair this stipulation is not followed, the vendor will be asked to provide this coverage and will not be allowed to return to the Fair until then. Future Fair participation may be jeopardized.

 

WORKERS’ COMPENSATION & EMPLOYERS’ LIABILITY*

$1,000,000.00         Statutory Limits – WORKERS’ COMPENSATION
$1,000,000.00         EMPLOYERS’ LIABILITY

* Only those vendors whose sole business owner is doing the set-up/tear-down/working may waive this additional stipulation coverage. If at any point during the Fair this stipulation is not followed, the vendor will be asked to provide this coverage and will not be allowed to return to the Fair until then. Future Fair participation may be jeopardized.

Please include on your insurance the Certificate Holder Information exactly as shown below:

The Regents of the University of California
Attn:  Natasha Monnereau
UCI SGSM
G244 Student Center
Irvine, CA 92697-2050

The UNIVERSITY shall be furnished with a Certificate of Insurance naming THE REGENTS OF THE UNIVERSITY OF CALIFORNIA as ADDITIONAL INSURED in the additional remakes box above the Certificate Holder Information.

Questions?

Please contact:
Risk Services
fa.uci.edu/risk_services

2021-2022 Vendor Fair Commission

Yen Lam

Vendor Fair Commissioner

Hi! My name Yen Lam (she/her/hers) and I am honored to serve as the Vendor Fair Director for the upcoming 2021-22 year. I’m currently a second year studying Biological Sciences. This is my second year working in ASUCI under the IVP branch as I interned with this commission last year through a virtual setting and thoroughly loved it. My vision for this year is working (and having fun) with a team of highly-motivated, passionate individuals to bring back the spirit of campus life through these vendor fairs. I am someone who loves high-energy activities, a chill day at the beach, and deep talks at 2 am. I love going for long drives with friends and blasting music on max volume. You can also find me at the gym working out and playing basketball in my free time.

Commission Description:

The ASUCI Vendor Fair is a week-long event hosted once to twice every quarter on Ring Road, where local small businesses set up booths selling food, goods and/or services to the UCI student body. The Vendor Fair Commission is tasked with all responsibilities related to planning, budgeting, marketing, and executing these events.  We reach out to and keep in close communication with a large selection of businesses in Orange County who will participate in each fair. We also collaborate with student-owned businesses to provide a platform for them to promote their products. With every fair, we leave students with lasting memories and enrich their college experience at UCI.

Goals:

– Return the UCI in-person quarterly Vendor Fair with adjustments made for COVID safety measures

– Increase student access to and engagement with local businesses in OC on the basis of affordability, sustainability, and inclusivity

– Encourage the success of the student entrepreneur through allowing them the proper time and space to promote their products to a larger audience

– Increase awareness about the Vendor Fair on campus and foster lasting enthusiasm for every fair through new media content

Contact Information:

E-Mail: vendorfair@asuci.uci.edu

Office Hours: Tuesday 12-1 pm (Online via Zoom)

Vendor Fair Feedback Survey: here

Vendor Fair Supplemental File Upload

If you have any additional files to include with your application, please use this form. This might include:CA Seller's Permit Tenant Event Liability Insurance/Certificate of Liability UCI Vendor Agreement Photos of all items being sold
  • Drop files here or
    Accepted file types: jpg, gif, png, pdf, doc, docx, xls, xlsx, Max. file size: 32 MB.