ear Interested Vendors,
I would like to invite you to submit the application on the ASUCI Vendor Fair website for our upcoming Vendor Fairs in 2021-2022!
We will be accepting applications, screening them, and selecting vendors to participate in our Vendor Fair at various times throughout the year.
Our selections will be based on, but limited to, the desirability of items (both hand-crafted and manufactured), originality of the product(s), price-point of items, student feedback, customer service policies, retention, and timeliness/deadline meeting of application. Along with photos of your products (not optional), feel free to include samples of your merchandise with your application. Please note that as the above criteria will be used as a guideline for selection, all vendors are invited to participate at the sole discretion of ASUCI.
We have a variety of booth spaces available, including 10’ x 10’, 10’ x 20’, and 10’ x 30’. Requests for larger spaces must be submitted to the Vendor Fair Coordinator at firstname.lastname@example.org as well as noted on the application due to availability. Subletting or sharing of booth space(s) amongst vendors is prohibited; one application per assigned space(s) only.
Please submit your application online after reading through the updated Vendor Fair Policy. The application must be received in our offices prior to all given deadlines along with ALL DOCUMENTS. If we do not receive ALL materials by the application deadline, you will not be able to participate in the Vendor Fair. ALL PAYMENTS must be received two weeks prior to the beginning of the Vendor Fair (unless otherwise noted by the University) or the vendor will not be allowed to participate and space will be cancelled, no exceptions will be made. Invoices will be emailed automatically after approval. Payment will not be accepted during the week of Vendor Fair. The ONLY acceptable form of payment is credit card and invoice for payment will be sent via Square. A receipt will be sent to you after the transaction has been taken. No other forms of payment are acceptable, no exceptions. PARKING MUST BE PURCHASED THROUGH UCI TDS AND IS THE RESPONSIBILITY OF THE VENDOR. Please visit the following link to purchase your weekly pass: https://apps.parking.uci.edu/parkbyplate/s/vehicle.cfm
If you have any questions or need additional information, please e-mail at email@example.com.
2021-2022 Vendor Fair team
UCI students are the primary customers for our Vendor Fairs. Fairs are held once to twice each Quarter, Monday through Friday, with some being themed.
The 2021-2022 dates are:
|VENDOR FAIR DATES||APPLICATION DUE BY||PAYMENT DUE BY|
|Nov 29, 2021 – Dec 3, 2021||Nov 1, 2021||Nov 15, 2021|
|Feb 7-11, 2022||Dec 27, 2021||Jan 10, 2022|
|May 2-6 2022||Mar 21, 2021||Apr 4, 2022|
IF APPLICATIONS ARE NOT RECEIVED BY DUE DATE, APPLICATIONS WILL NOT BE ACCEPTED AND WILL BE CLOSED
2021-2022 Vendor Fair team
If you are a food/beverage/concessions vendor: You MUST BE cleared through UCI Dining and EH&S for further consideration. Please review the Vendor Policy for more information. The process can take up to 8 weeks to process.
For those Interested in UC Irvine Vendor Fair Mailing List: click here
RATES AND ADDITIONAL CHARGES:
ll rates are good for the entire week, Monday through Friday. Please thoroughly review our Vendor Fair Policy
for additional information.
|10’ x 10’||$350|
|10’ x 20’||$475|
|10’ x 30’||$600|
|10’ x 40’||$650|
|10’ x 50’||$700|
|10’ x 10’ – UCI Student Only (restrictions apply)||$250|
Any booth size above a 10’ x 30’ are limited and NOT guaranteed; first-come, first-serve. Max booth size is 10’ x 50’.
Food/Beverage/Concession vendors spacing and cost may vary based on University-directed set-up.
To receive pre-register pricing, you may request equipment up to 2 weeks prior to the Vendor Fair. All requests thereafter and up to the Wednesday prior to the Vendor Fair are not guaranteed to be fulfilled and a late register pricing will apply. Requests made the week of the Vendor Fair will be subjected to an additional $25.00 fee. All rates are weekly fees and equipment will be removed daily and re-set the next day. Prices are subject to change as well as policies for equipment rental from the third-party vendor.
|Equipment||Pre-Register Cost||Late Register Cost|
|Table and 2 Chairs||$50.00||$100.00|
|Additional Chairs (each)||$5.00||$10.00|
TO ORDER THE WEEK OF THE VENDOR FAIR, PLEASE CALL 949-351-7736 OR VISIT THE STUDENT CENTER AND EVENT SERVICES OFFICE DIRECTLY. ASUCI WILL NOT BE ABLE TO ACCOMMODATE WEEK–OF REQUESTS.
**PRICES SUBJECT TO CHANGE**
endor Fairs are for vendors who have a California Seller’s Permit, commercial liability insurance, and/or Health Permit. Special consideration will be taken for food/beverage/concession vendors as a case-by-case only; these vendors will be STRICTLY limited to participation. Please review the Vendor Fair Policy
for more information. Vendors are invited to participate in the Vendor Fair at the sole discretion of ASUCI.
The criteria for selection of vendors include, but are not limited to:[/fusion_text]
Desirability of the items or product
Originality of the items or product
Past performance during previous Vendor Fairs
Price point of items
Number of vendors selling similar items
Timeliness of application
DIRECTIONS AND PARKING:
Booth spaces are NOT guaranteed and can ONLY be requested.
- ASUCI and the Vendor Fair will do its best to accommodate requests, but cannot guarantee requested spaces.
- ASUCI reserves the right to change booth spaces at their own discretion as well as place vendors in specified booths.
- Spacing is not guaranteed until the first day of the Vendor Fair.
- Vendors may not move spaces during the Fair unless given permission to by ASUCI and the Student Center & Event Services.
If you would like to be added to the ASUCI Vendor Fair e-mailing list, please send us an e-mail with your:
This form is currently closed for submissions.
The ASUCI Vendor Fair follows strict policies that are expected to be upheld by participating vendors. Each vendor is required to have a valid sellers permit/business license before applying to become an on campus vendor.
There are many options possible in obtaining a permit online. The links below will direct you to the appropriate sites in obtaining a sellers permit. If you have any questions please do not hesitate to give our office a call or email.
Good luck with your future endeavors!
Please see the following link for information on obtaining a business license.
All vendors will now be required to hold Tenant User Event Liability Insurance or overall Liability Insurance. If you currently have such insurance, please review your policy to ensure that it matches the requirement for Tenant User Event Liability Insurance that is now required by the University.
- You may already have your own insurance companies, so Marsh is an alternative option for you should you not already have insurance or are unable to obtain the required insurance from your own provider.
- If you currently have such insurance, please be sure to review your current policy to ensure that it matches the requirement for Tenant User Event Liability Insurance that is now required to have by the University below. Depending on the activity of the vendor or selling item, the University may request additional coverage.
The University requires the below stipulations for ALL vendors at minimum:
COMMERCIAL GENERAL LIABILITY
$1,000,000 Each Occurrence
$2,000,000 General Aggregate (for comprehensive general liability and property damage covering activities for general use of University Properties)
$2,000,000 Products Completed Operations
$1,000.000 Personal & Advertising Injury
$100,000 Fire Damage (any one fire)
$5,000 Medical Expense (any one person)
COMMERCIAL AUTO LIABILITY*
$1,000,000 Combined Single Limit
* ONLY those vendors whom have included the Commercial Auto Liability $1MM Combined Single Limit minimum into their Certificate of Insurance are allowed to drive onto University property. Otherwise, vendors must park in the parking structure/lot and cart/walk items to the Vendor Fair location. If at any point during the Fair this stipulation is not followed, the vendor will be asked to provide this coverage and will not be allowed to return to the Fair until then. Future Fair participation may be jeopardized.
WORKERS’ COMPENSATION & EMPLOYERS’ LIABILITY
$1,000,000.00 Statutory Limits – WORKERS’ COMPENSATION
$1,000,000.00 EMPLOYERS’ LIABILITY
Please include on your insurance the Certificate Holder Information exactly as shown below:
The Regents of the University of California
Attn: Student Center & Event Services
UCI Student Center & Event Services
A-311 Student Center
Irvine, CA 92697-2050
The UNIVERSITY shall be furnished with a Certificate of Insurance naming THE REGENTS OF THE UNIVERSITY OF CALIFORNIA as ADDITIONAL INSURED in the additional remakes box above the Certificate Holder Information.
2021-2022 Vendor Fair Commission
Vendor Fair Commissioner
Hi! My name Yen Lam (she/her/hers) and I am honored to serve as the Vendor Fair Director for the upcoming 2021-22 year. I’m currently a second year studying Biological Sciences. This is my second year working in ASUCI under the IVP branch as I interned with this commission last year through a virtual setting and thoroughly loved it. My vision for this year is working (and having fun) with a team of highly-motivated, passionate individuals to bring back the spirit of campus life through these vendor fairs. I am someone who loves high-energy activities, a chill day at the beach, and deep talks at 2 am. I love going for long drives with friends and blasting music on max volume. You can also find me at the gym working out and playing basketball in my free time.
The ASUCI Vendor Fair is a week-long event hosted once to twice every quarter on Ring Road, where local small businesses set up booths selling food, goods and/or services to the UCI student body. The Vendor Fair Commission is tasked with all responsibilities related to planning, budgeting, marketing, and executing these events. We reach out to and keep in close communication with a large selection of businesses in Orange County who will participate in each fair. We also collaborate with student-owned businesses to provide a platform for them to promote their products. With every fair, we leave students with lasting memories and enrich their college experience at UCI.
– Return the UCI in-person quarterly Vendor Fair with adjustments made for COVID safety measures
– Increase student access to and engagement with local businesses in OC on the basis of affordability, sustainability, and inclusivity
– Encourage the success of the student entrepreneur through allowing them the proper time and space to promote their products to a larger audience
– Increase awareness about the Vendor Fair on campus and foster lasting enthusiasm for every fair through new media content
Office Hours: Tuesday 4-5 pm (Online via Zoom)
For those Interested in UC Irvine Vendor Fair Mailing List: click here
Vendor Fair Supplemental File Upload
If you have any additional files to include with your application, please use this form. This might include: CA Seller's Permit, Tenant Event Liability Insurance/Certificate of Liability, UCI Vendor Agreement, Photos of Signage and Photos of Merchandise