This resolution has been created to protect all prospective, past, present, and future
members of Associated Students - University of California, Irvine from disclosure
of documents, specifically those pertaining to campus wide elections. These
documents contain personally identifiable information that may cause harm to the
individual’s reputation in the near future.

Whereas, students participating in campus wide elections are not afforded privacy
protections since documents regarding their disqualification are published online;

Whereas, candidate disqualifications from a student election usually occur on highly
subjective and technical grounds;

Whereas, a disqualification from school elections should not defame an individual
during his or her entire lifetime;

Whereas, current ASUCI protocols do not exist to assure compliance with State and
Federal Laws, particularly the Family Education Rights and Privacy Act (FERPA);

Let it be resolved that ASUCI, specially professional staff will take the following
actions to ensure privacy of all past, present, and future UC Irvine students and
respective pertaining documents, regardless of date of publication and candidacy:
Removing personally identifiably information as defined in Section
i.)
130.241 of the University of California Policies Applying to Campus
Activities;
Accepting and complying with written requests to destroy elections
ii.)
documents if regarding a candidate’s disqualification;
Allowing only persons with UCInetID to access these documents;
iii.)
If documents are kept on file in the ASUCI office, access may only be
iv.)
granted upon presenting an UC Irvine Identification Card;

Let it further be resolved that Legislative Council amend the ASUCI Elections Code,
Article XXI, Section F to reflect the amendments listed below [edits in brackets and
italicized] while deletions are struck out (Ex. Struckout):

The Elections Commission shall review all official complaints, and if
necessary hold Evidentiary Hearings to try the complaints. Decisions
rendered by the Elections Commission will be published [displayed, not
published] in writing. [After displaying the documents, they may be available
online with personally identifiable information redacted as specified by
130.241 of the University of California Policies Applying to Campus Activities.]

Let it further be resolved that Legislative Council amend the ASUCI Elections Code,
Article XI, Section 4, Part C to reflect the amendments listed below [edits in brackets

and italicized] while deletions are struck out (Ex. Struckout):

All decisions on official complaint(s) shall be in writing and posted on the
bulletin board outside the ASUCI offices as soon as the Elections Commission
reaches a decision. [After displaying the documents, they may be available
online with personally identifiable information redacted as specified by
130.241 of the University of California Policies Applying to Campus Activities.]

Let it finally be resolved that the ASUCI Elections Code be immediately updated to
reflect these changes and implementation of these procedures exist no later than 30
business days.