Whereas, The Green Initiative Fund (TGIF) is an on-campus organization which funds and promotes sustainable and educational projects on campus,

Whereas, TGIF currently holds five paid commissioner positions: Sustainability Commissioner, Secretary Commissioner, Accounting Commissioner, External Affairs Commissioner, and Marketing Commissioner,

Whereas, Marketing Commissioner currently has the following responsibilities:

●     Ensure through the use of publicity that the student body knows of TGIF, how to access the funds through project proposals, the dates of application deadlines, and the availability of vacant committee member positions in the Spring.

●     Hiring one (1) paid, non-voting Marketing Assistant.

Whereas, the Marketing Commissioner position needs to have the following responsibilities added onto his or her duties:

●     Enforcement of logo placement on approved projects.

●     Advertise for funded projects.

●     Control of Advertising budget in order to purchase promotional material for visibility and publicity purposes.

●     Coordinate with External Affairs on social media.

●     Recommend one (1) Marketing Assistant. Final decision is up to Grant Making Committee.

Whereas, the Marketing Assistant does not have any responsibilities written in the by-laws and should be responsible for attending Grant Making Committee meetings, assisting the Marketing Commissioner with his or her duties and holding a paid and non-voting position,

Whereas, the current voting procedure in TGIF’s By-Laws Article IX Voting Procedures section 3 states, “A quorum of 4 out of the 5 voting members must be present to vote on any proposals or

other matters brought before the Committee,” and section 4 states, “A quorum of 3 out of the 7 ex-officio members must be consulted prior to applications

receiving a final decision,”

Whereas, TGIF’s Bylaws Article XI Allocation of Funds has several amendments needed to be made,

Whereas, the current number of maximum funding awarded per group per academic year with a minimum award of $100 is 3,

Whereas, the current by-law does not state that funding will remain in TGIF’s possession until disbursed,

Whereas, the current by-laws do not state that the advertising budget is included in the amount of funding used towards offices supplies,

Whereas, the current by-laws do not state the paid positions and their salary,

Let it be resolved that the following amendments be added to TGIF’s By-Laws in Article II Section C and a new amendment be added

C. Undergraduate Campus-wide Representative: Marketing Commissioner

i. Responsibilities include:

●     Ensure through the use of publicity that the student body knows of TGIF, how to access the funds through project proposals, the dates of application deadlines, and the availability of vacant committee member positions in the Spring.

●     Enforcement of logo placement on approved projects.

●     Advertise for funded projects.

●     Control of Advertising budget in order to purchase promotional material for visibility and publicity purposes.

●     Coordinate with External Affairs on social media.

●     Recommend one (1) Marketing Assistant. Final decision is up to Grant Making Committee.

●      

d. Undergraduate Campus-wide Representative: Marketing Assistant

i. Responsibilities include:

●     Attends Grant Making Committee meetings.

●     Assists the Marketing Commissioner in duties listed above.

●     Paid, non-voting position.

Let it be further be resolved that amendments be made to TGIF’s By-Laws Article II Grant Making Committee Provisions Section 9, Voting Procedures to state the following:

●     The Committee will be required to meet before and after proposal deadlines according to the schedule set by the TGIF Grant Making Committee.

●     A simple majority of three votes is needed for the approval of a project for TGIF funds.

●     A quorum of 4 out of the 5 voting members must be present to vote on any proposals or other matters brought before the Committee. In this case that all Commissioner positions are not filled, then the Vice President of Administrative Affairs or TGIF Grant Manager will represent up to 1 vote.

●     Applications must be set to ex-officio members for review prior to the Grant Making Committee’s vote.

●     Each member will be allowed the maximum of one proxy vote each year. In the event that a member is absent or ineligible to vote by proxy, the Grant Manager or the Vice President of Academic Affairs, shall vote in their place.

Let be resolved that TGIF’s By-Laws Article XI Allocation of Funds state all of the necessary revisions (in bold),

●     The Grant Making Committee shall decide to allocate funds to submitted projects by the execution of a simple majority vote.

●     The Committee may elect to fund only a portion of a proposal. In the case that TGIF funds cannot be awarded entirely because the project is mandated by any non-student entity of the University of California, TGIF funds may be used to fund a portion of the project in order to upgrade its sustainability value.

●     Many projects may result in cost savings or revenues to the person or group submitting the project proposal to the TGIF Grant Making Committee. Where reasonable and at its discretion, the Committee may require that all or part of the project funding be dispersed as a loan (instead of a grant) to be repaid to TGIF over a reasonable time period. This time period will be negotiated by the Committee and the person or group proposing the project, before funds are awarded. In exceptional cases, the Committee also has the authority to negotiate that a portion of all subsequent revenues (after the loan has been repaid) shall go into the TGIF. Detailed income and expense reports are required from recipients and are subject to audit by the Grant Making Committee.

●     Preference is to be given to projects that are primarily research based or that make infrastructural improvements.

●     A maximum of 1 funding award per group per academic year may be given to projects that primarily focus on material substitution, with a minimum award amount of $100, for the purpose of minimizing the accounting burden.

â–      Material substitution projects include those that solely request funds intended to upgrade purchases to the more expensive items deemed sustainable, instead of utilizing items deemed to be unsustainable. For instance: recycled paper, organic clothing etc.

●     Projects may be funded in increments to ensure adherence to the project proposal.

●     Funding will remain in TGIF’s possession until disbursed.

●     Any funds not allocated in a given year shall remain in the TGIF account for future use.

●     Standing funds shall be invested in a socially and environmentally responsible manner.

●     TGIF funds shall not be used or reallocated for purposes other than those described in this document.

●     The Grant Manager’s salary shall be 20% of the total salary of the ASUCI staff person, including benefits. The salary is to be determined by the ASUCI Executive Director. The salary and benefits are to be divided and paid for by ASUCI and TGIF

●     The Grant Manager may submit an annual budget request to the Grant Making Committee for funds to be used for operational expenses incurred by the Grant Manager in the performance of his/her duties.

●     The Grant Making Committee and Grant Manager may not spend more than a total of $5,000 from the TGIF for: office use including office supplies, and marketing and promotional materials. All materials previously mention may not, cumulatively, exceed $5,000.00. The Advertising budget is included this amount.

●     A maximum of $7,500 will be awarded to ASUCI-related projects and events only per academic year. These projects will still need to complete the project application process and procedures.

●     Stipends are to be awarded to the officers of the Grant Making Committee in this order:

●     Sustainability Commissioner shall be commesurate an ASUCI class 2 commissioner.

●     The four other positions of Secretary Commissioner, Accounting Commissioner, External Affairs Commissioner and Marketing Commissioner shall be commensurate an ASUCI class 3 commissioner.

●     Non-voting Assistant Marketing Commissioner shall be commensurate an ASUCI class 4 commissioner.

●     Stipends are not to be awarded to any interns.