ASUCI Senate Minutes
Tuesday, January 08, 2013

  1. Bureaucratic Procedure
    1. Call to Order at 5:10 PM by Andrea Gaspar
    2. Approval of Minutes
      1. First, Arman Liwanag
      2. Second, Shadi Jafari
    3. Approval of Agenda
      1. First, Shadi Jafari
      2. Second, Arman Liwanag
    4. Attendance ABSENT
      1. Hassan Mukhlins
      2. Angela Yu
    5. Guest List
  2. Public Comment
  3. Old Business
  4. New Business
    1. Legislations
    2. Other
      1. Introductions (Name & School)
      2. Council Rules
        1. Review of Robert’s Rules
          1. Reviewing to ensure council is validly following procedure Winter Quarter
          2. Individually review and bring questions to next meeting
        2. Quarterly Requirements
          1. Create personal Office Hours
          2. See Sam to schedule
          3. At least one legislation per quarter
        3. Attendance
          1. Notify Kleshie at least 24 hours before hand when attendance will be late or absent
      3. Mock Legislation – Reza
        1. Resolution
          1. Non-binding statement
            1. Political Issues
            2. Statements for public
            3. At-large comments
            4. Endorsing events
            5. No financial commitment
        2. Bill
          1. Finance-related
            1. Spending
            2. Transfers
            3. Raising/giving stipend
      4. Internal Website Navigation
      5. Review of Fall Quarter
        1. Pros and Deltas
          1. Pros
            1. Arman – Open House, helped get Leg Council more out there
            2. Reza – Dedicated New U Reporter, Braden
            3. Shadi – Tackling political issues courageously
            4. Ashleigh – Consistently open and inviting
            5. Kleshie – Ideas
            6. Ashleigh – Facebook—professional and timely responses
            7. Reza – Example: biological sciences forming sub-council
            8. Reza – good communication between council and executives
            9.  
          2. Deltas
            1. Arman – Lack of publicity
            2. Reza – Timing of posting Legislation, ensuring its submitted on time
            3. Shadi – Following through—for example, intern program
            4. Summer – Bettering relationship with J-Board
            5. Reza – Taking the initiative to be knowledgeable on the by-laws
            6. Ashleigh – Better transitions between old and new council members; filling up seats
            7. Lillian – Reminding each other; for example, canned food drive
            8. Kleshie – Following through with intern program; appointment of new members; legitimacy of the council by admin and the student body; voter turn-out
            9. Reza – Filling up ex-officio seats
            10. Traci – Tackling state-wide issues
            11. Andrea – Personal/Council development; improving Council; taking stances for bettering university
            12. Kleshie – paying attention to constituents
            13. Reza – Local issues at UCI
            14. Lillian – what has been done in the past; doing different things to reach constituents
            15. Andrea – Council improving relationship with administration
            16. Kleshie – following through with relationship with exec; i.e. commissioners
            17. Mark – Communicating with Mark and Sandy
              1. Open-door policy
            18. PAST COUNCIL THINGS –
              1. Meeting with counselors
              2. Creating councils
              3. Events involving schools
                1. i.e. Counselors and cookies
                2. Getting people there
              4. Using AS as a resource
                1. i.e. how to communicate with administration
              5. Communicating with J-Board; questions
        2. Goals/Expectations
          1. SMART goals
            1. Shadi – Humanities Student Council
            2. Daisy – Creating a website for undocumented students; helping them navigate through campus
            3. Reza – SOAR Center; referendum/perfect fix
              1. Ad-hoc committee not in works at the moment; make progression
            4. Ashleigh – Survey or review to open communication channels within school; create more tangible feedback
            5. Kleshie – Another Bio-Week
              1. Breaking goals up into little tasks and creating a time-table
              2. Bring 2-3 goals next Thursday with visual in-mind
      6. Winter Retreat
        1. Public Info to create retreat
        2. Andrea – Go over plan for the quarter/rest of the year
        3. What do you want to see?
      7. Intern Program
        1. Where interns would stay for the quarter, get to know the ropes of Leg Council
          1. Helps smooth transition issues
        2. Reza – What work will they be doing?
          1. Additionally, intern per school
        3. Kleshie – Talk about intern program in committees
  5. Committee Reports
    1. Introduction of Committees
      1. Arman – Public Info: Posting resolutions; videos; newsletters. (New)
      2. Reza – Rules: by-laws; go through by-laws to interpret legislations; conflicts with voting procedures; by-law amendments; not to be confused with J-Boards role
      3. Bond – Advocacy: anything that doesn’t fall in the other three committees
      4. Finance – Joseph: looking over entire ASUCI budget
    2. Committee Restructuring
      1. Chairs
        1. Public Info – Lillian Chiou
          1. Winter Retreat: Feb 8-10 or Feb 16-18
          2. Two options: San Diego or Joshua Tree
        2. Rules – Reza Zomorrodian
          1. Appointments must go through rules first; in by-laws (ensure that is being enforced)
          2. Keeping track of representative’s hours
          3. Ensuring council members are attending meetings or otherwise notifying Kleshie
        3. Advocacy – Bond Nguyen
          1. Creating Ad-Hoc SOAR committee
          2. Parking
          3. Traci – Funding for Anteater Express; possible presentation next week
            1. Sustainable budget and funding for the shuttles