ASUCI Senate Minutes
Thursday, October 13, 2016

 ASUCI Senate Minutes

Thursday, October 13th, 2016


  • Called to Order by Hong at 5:13
  • Attendance
    • Senator Shahbaz arrives late at 5:25.
    • Senator Shahbaz leaves early at 6:26.
  • Approval of Minutes
  • Approval of Agenda
    • Motion: Miller / Second: Bender
  • Public Comment
  • Executive Officer Reports
    • President: There is an event coming up called “Voting as an Essential Change in a Democracy”
  • Special Committee Reports
  • Old Business
  • New Business
    • Office of the Academic Affairs V.P. Budget Report 5:15

§  V.P. Nand: I will have my commissioners come up and discuss our expenditures under their specific commission.

§  Cody Chau (AMP Commissioner): Academic Senate budget discussion.

§  Jorge Maldonado (AMP Commissioner): Anteater Mentorship Program: Have not spent any of our budget yet. We understand we have a limited budget this quarter. We would like to have t-shirts for the program.

§  Nand discusses Visions Leadership Commission: Two classes for an advocacy project. They want one that will improve the school, ie Brandwine or other things. They also use funding for their

§  Nand discusses Academic engagement: We will have 3 more events this quarter. We will have a week 5 event called Anteaters vs the MCAT. Our last event is week ten which will be a stress management event.

§  Nand discussing Speakers budget: Fees for speakers will be used to pay the speaker, book the room, and other accommodations.

§  Hong: What is the -.15% being shown? When you find out please let, Senator Lu know. 5:23

    • Discussion of Mental Health Conference by Caroline Nguyen

§  Nguyen: I have some programs from the 2015 and from the second year of the program for you all to look at. We are trying to examine the fact that certain communities face certain hardships when it comes to receiving mental health assistance. This space is great for students to share what works on each other’s campuses. I want this to be a safe space for UCI students, so I want your help so I can speak to your dean about the programs.

§  Nguyen: My contact information will be left on the senate page.

§  Orozco: I went to the mental health conference this past year. It was a great experience. Thank you for your efforts in this important cause.

§  Bender: Thank you for your time. Going forward, what are things you think can be improved upon?

§  Nguyen: In the past these spaces were for students to air out their feelings. This year we want students to be able to have concrete help from professional and other situations. We will have workshops for people that can have students opened up to being able to advocate and take action with these problems.

    • Office of the President Budget Report:

§  President La: Presentation on my main office supplies expenditures. I also have a budget for training and staff development, ie the T-shirts for the interns. Also the 60x16 commission, the account should have about 1500 dollars left for the year. This needed a sizeable budget because it is the election year. Hunting Ground payment for screening rights.

    • Discussion of Apparel Type 5:36

§  Bender: This was discussed in a previous meeting so we can have a more unified look and appear more approachable to our constituents.

§  Ono: We will have a vote on the item of apparel you all like the most.

·       Discussion of Contacting and Tracking Down your Dean

§  Hong: Your dean is a very busy person. They will have trouble fitting you all in. The best way to contact them is to visit their secretary in person. Email will make the process take longer. Send your emails to the executive assistant because they are the one that sets the deans schedule. Please try and get this done early. At-large reps please talk to the dean of undergrad studies. You can discuss what your constituents have brought up to you. Or what problems you have or think the dean can approve upon. Please be persistent.

    • Nand: As part of the new constitution, there will be a joint committee who will help to interview our academic senators. We still need two more people to be on the committee for the interviews. My commissioner will send out an email to schedule these interviews.
    • Office of External V.P. Budget Report 5:51

§  V.P. Chanes: I did a staff training that used funds. I think it is important to do something fun and encourage team bonding. The next day we did training in the ASUCI office. We have a budget for programming and publicity. We have the UCI Decide Campaign going on right now. We are funding a delegation for the student labor organizing conference. We have spent on external activities like taking students to conferences. We are actually under budget for this category. Board retreat for UCSA also lent to our expenditures with hotel costs and travel cost. We have an upcoming board retreat I have bought the tickets far in advance to save money (its in Oregon) I still have 6348 dollars left for travel. We have many meetings and retreats each year to send students to and travel budget is necessary.

§  Hong: Could you inform the senators of our relationship to UCSA

§  Chanes: The directors in ASUCI sit as representatives for UCSA. We as students are representatives as well. We advocate for UCI at the statewide level, and the UCs. We work with the UC regents as well as the state legislators.

§  Lu: Please specify what NH-3224 is?

§  La: some of the charges from our other commissions were accidentally charged to the wrong account. So this might be because of that.

§  Bender: Could we have this clarified on your next budget report?

§  Chanes: Of course. We are working on it right now.

    • Hong: Tej Vuligonda has resigned from his position as Senator.

§  Orozco: Motion to withdraw legislation R52-07/ Second: Tompkins 6:05

    • R52-08: Formation of Rules Committee

§  Miller: Motion to open discussion for 5 minutes./ Second: Tompkins.

§  Miller: Motion to close discussion/ Second: Orozco

§  Roll Call vote of R52-08 Passes 11-0-0, Yea: Natoolo, Lu, Mousa, Ono, Lee, Shahbaz, Bender, Tompkins, Hassane, Orozco, Miller

    • R52-09: Undergraduate Student Programming Funding 6:08

§  Miller: Motion to Suspend the By-laws, to shorten the reading of the legislation/ Second: Tompkins. Clearly passes by show of hands.

§  La: Reads crucial parts of R52-09

§  Tompkins: Motion to go into discussion/ Second: Miller

§  Hong: This legislation helps to streamline the process for clubs that want funding. Also there are minor changes like changing the name from council to senate.

§  Miller: Motion to close discussion./ Second: Tompkins

§  Roll Call vote of R52-09 Passes 11-0-0, Yea: Natoolo, Lu, Mousa, Ono, Lee, Shahbaz, Bender, Tompkins, Hassane, Orozco, Miller

    • R52-11: Formation of Finance Committee

§  Lu: Reads legislation R52-11

§  Baranwal: Motion to remove my name from the legislation/ Second: Tompkins

§  Roll Call of R52-11 Passes, 11-0-0, Yea: Natoolo, Lu, Mousa, Ono, Lee, Shahbaz, Bender, Tompkins, Hassane, Orozco, Miller

·       R52-13: Reaffirmation and Appointment of External VP Directors 6:21

§  Chanes: Reading of legislation R52-13

§  Chanes: Motion to go into discussion for 5 minutes/ Second: Orozco

§  Chanes: Motion to amend legislation/ Second: Baranwal

§  Roll Call vote Passes, 11-0-0, Yea: Natoolo, Lu, Mousa, Ono, Lee, Shahbaz, Bender, Tompkins, Hassane, Orozco, Miller

    • B52-03: Reallocation of Funds from Local Outreach Director Stipend

§  Chanes: Reads bill B52-03

§  Miller: Move to open discussion for 5 minutes/ Second: Tompkins

§  Miller: Motion to commit to finance/ Baranwal: Second.

  • Senate Intern Program Report
    • None
  • Committees
  • Hassane: Motion to go into committee breakouts for 10 minutes/ Second: Mousa
    • Rules
      • Tompkins: We are still working on amendments for the By-laws. Waiting on Stephanie for approval.
    • Finance
      • Lu: B52-03 passes 2-0-0
    • Public Information
      • Ono: We made a post on the senator’s page for poll for people to vote for apparel and is closing on Tuesday.
    • Advocacy
      • Mousa: We submitted legislation to formally become the Advocacy Committee. We are working with the BSU and MSU to see what they need because the Cross Cultural Center clubs are often forgot about. We will also be working with the American Indian Student Association.
  • Immediate Business

·       Hong: Do not submit legislation on the same day you want it to be posted on the agenda.

  • School Breakouts
    • Orozco: Motion for school breakouts for 2 minutes/ Second: Tompkins
  • Final Business
  • Announcements
  • Next Meeting: Tuesday, October 18th, 2016
  • Tompkins: Motion Adjourn Meeting at 6:47
    • Second: Hassane